How to run productive meetings is a leadership skill most professionals never formally learn. In this episode, host Tom Wheelwright sits down with workplace researcher and author Rebecca Hinds to explain why meetings fail — and how leaders can fix them.

Many organizations assume more meetings create better communication. Instead, they often create confusion, slow decisions, and wasted labor costs. Tom and Rebecca break down the concept of “Return on Time Investment” and show how to evaluate whether a meeting actually produces value.

You’ll learn:

• Why most meetings feel unproductive
• How to design meetings around decisions instead of discussion
• The real cost of meeting overload in an organization
• How hybrid work and AI tools affect collaboration
• When technology helps meetings — and when it makes them worse

Rebecca Hinds shares research from her work at the Work Innovation Lab and the Work AI Institute, helping companies rethink management habits built for a different era of work. She explains how leaders can reduce unnecessary meetings, improve accountability, and use technology intentionally instead of reactively.

This topic matters now because companies increasingly rely on remote work, digital collaboration, and AI tools. Without structure, meetings expand while productivity declines. Leaders who understand time as a measurable asset can improve decision-making, team performance, and organizational clarity.

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00:00 – Intro.
02:24 – Rules & Parameters for Meetings.
06:36 – Rules & Parameters for Emails.
10:00 – Value of a Meeting.
13:08 – Assessing Meetings with Vendors & Clients.
14:25 – Time: Meeting Minimalism.
19:35 – Audit Your Doomsday Meetings.
21:22 – Meeting Hangovers.
23:26 – Meeting Dysfunction & When to Use AI.
27:33 – Virtual vs. In-Person Meeting.
28:45 – Closing Statements.

Looking for More on Rebecca Hinds?
Website: http://www.rebeccahinds.com
LinkedIn: http://www.linkedin.com/in/rebecca-hinds/

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